Salix City Council
October 12, 2022
Mayor Nelson opened the regular meeting of the Salix City Council at 7:00pm on Wednesday, October 12, 2022. Council members present: Karen Allen, Emily Clayton and Denise Burkhart. Cindy VanAuken and Donnie Nelson were absent. Others present: Kathy Brouillette, Ed Colyer, Bret Steinhoff, Savannah Hinze, Deputy Brooks and Chad Kehrt.
· The Woodbury County Sheriff’s patrol report was not available due to software changes.
· Resolution 2022-19, a resolution to approve Memorandum of Understanding for Aspen Development was not voted on due to pending questions. The council discussed TIF incentives and explained that due to the cost of a lift station and sewer improvements, the project will need to go out for bid. V&K will assist the city with specs and bidding process. Brouillette will contact D.A. Davidson to inquire about the loan process. Brouillette will contact Dorsey & Whitney to discuss TIF incentive options. Attorneys to also draft an agreement for paying back TIF fees if the development does proceed.
· September financial reports and claims were approved on motion from Burkhart. Allen seconded. All ayes, motion carried. Claims approved: ACCO…chemicals…$522.40, CHN…garbage…$2328.36, CINDY VANAUKEN…reimbursement for flower supplies…$28.90, DNR…water supply fee…$115.00, EFTPS…taxes…$2017.99, IA DEPT OF REVENUE…sales tax…$1008.72, IPERS…retirement…$1267.77, JBE, LLC…water assistance…$1220.00, LONG LINES…sewer phone alert…$34.65, MENARDS…shop supplies…$6.95, MIDAMERICAN…electric…$1264.38, MIKE’S MINI MART…fuel…$77.00, SALIX FIRE DEPT…city hall electric…$25.50, SGT. BLUFF ADVOCATE…publications…$150.28, SIOUXLAND DISTRICT HEALTH…testing…$84.00, STATE WITHHOLDING…taxes…$726.00, ULINE…striping paint…$182.93, VERIZON…cell phones and sewer line…$126.20, VISA…wire, paint, supplies, stamps…$527.43. PAYROLL: $2094.32. FUND TOTALS: GENERAL: $5,438.55, ROAD USE: $1,858.03, WATER: $5,275.35, SEWER: $1,236.87.
· Water, Sewer and Maintenance Reports were reviewed by council. The water tower painting is completed and needs approximately 3-4 weeks to cure before water tower is back up.
· Minutes from September 14th council meeting was approved on motion from Burkhart and seconded by Clayton. All ayes, motion carried.
· Nuisance properties were discussed. The council appreciates the progress being made on some of the properties. Brouillette will contact Tim Ericksen to have gravity wagon moved so it’s not protruding into the street. Burkhart will contact Skidmore on 310 Talbot status update.
· Burkhart motioned to approve subdividing lots on 303 and 305 Oak Street to confirm with city setback requirements. Clayton seconded the motion. All ayes, motion carried. Johnson will need to contact Woodbury County to provide necessary documents.
· The council requested to table approval of the chicken permit for 108 Hwy 75 to ensure roosters were removed and all other requirements were being followed. Brouillette to send a letter to homeowners letting them know it will be reviewed again in November.
· Chad Kehrt discussed process for petitioning to form Salix Drainage District and petition should be available next week. A motion for the Mayor to sign the petition on behalf of city and any other documents to keep the drainage district project moving forward was approved on motion from Burkhart. Allen seconded the motion. All ayes, motion carried.
· The Woodbury County Board of Supervisors will be having a town hall meeting on Tuesday, October 18th at 5:30pm.
· The council requested we change the date of November council meeting to Thursday, November 10th at 7pm due schedule conflicts.
Revenues received by fund for September 2022:
General: $15,869.09, Road Use: $3,504.49, Emergency: $352.49, Local Option Sales Tax: $6,200.10, Debt Service: $34.01, Capital Improvement: $1,549.90, Capital Improvement/Equipment: $1,549.90, Water: $25,605.62, Water Sinking: $3,503.33, Sewer: $2,664.69, Sewer Sinking: $468.33. Total Revenues: $61,301.95
The meeting was adjourned at 8:23pm on motion from Clayton and seconded by Burkhart. Mayor Kevin Nelson //s// Attest: Kathy Brouillette, Clerk //s//
Published in the Sergeant Bluff Advocate weekly newspaper, Thursday, Oct. 20, 2022. The SB-Advocate is the Official Newspaper for the City of Salix and is an Official Woodbury County Newspaper. (10/20/2022/NP)
SERGEANT BLUFF, IOWA
City Council Minutes
Council Chambers, 5:30 PM
October 11, 2022
I. MAYOR/MAYOR PRO-TEM TO CALL THE MEETING TO ORDER:
Attendee Name Title Status Arrived
Ron Hanson Mayor Pro Tem Present
Bill Gaukel Assistant Mayor Pro Tem Remote
Jim Linafelter Council Member Present
Andrea Johnson Council Member Present
Carol Clark Council Member Present
Jon Winkel Mayor Absent
2. Pledge of Allegiance & a Moment of Silence
II. APPROVAL OF THE AGENDA:
Motion by Andrea Johnson second by Bill Gaukel to Approve the Agenda. Motion Carried. [Unanimous]
III. APPROVAL OF THE MINUTES:
1. Approve the September 27, 2022 Regular Meeting
Motion by Carol Clark second by Jim Linafelter to Approve City Council - Regular Meeting - Sep 27, 2022 5:30 PM. Motion Carried. [Unanimous]
IV. CITIZEN'S INPUT:
James Loomis stated that he is running for Woodbury County Attorney. He discussed how he has visited all the communities in Woodbury County and he hopes to form partnerships and good communication with community leaders.
V. APPROVAL OF THE CONSENT AGENDA ITEMS:
1. Liquor License: Hawks Coffee Shop
Motion by Jim Linafelter second by Andrea Johnson to Approve Liquor License: Hawks Coffee Shop. Motion Carried. [Unanimous]
2. Bills: Check Numbers 85831 thru 85915 in the amount of $207,741.27
Danny Christoffers stated that there was an error in the check numbers listed on the agenda. The correct check numbers are 85831 thru 85915. The correct numbers will be reflected in the motion.
Motion by Jim Linafelter second by Andrea Johnson to Approve Bills: Check Numbers 85831 thru 85915 in the amount of $207,741.27. Motion Carried. [Unanimous]
Check Name Description Amount
3E ELECTRICAL ENGINEERING ELECTRICAL SUPPLIES 204.50
ABT MAILCOM BILL & MAIL PROCESS/SEP 22 NOTICES 2,270.37
AHLERS & COONEY PC GEN SERVICES/LABOR RELATIONS 204.50
APPEARA CLEAN LINENS/MATS 146.68
AT&T MOBILITY EMERGENCY PHONES 270.85
BAKER & TAYLOR BOOK PURCH 394.09
BENTSON PEST MANAGEMENT PEST CONTROL/CITY HALL 49.00
BURKE ENGINEERING SALES 501 4TH ST PROJECT 189.02
C&C LAWNCARE INC FERTILIZER 80.00
CHESTERMAN COMPANY SUPPLIES/POLICE 28.00
COMMUNITY ACTION AGENCY OF SXLND OVERPAYMENT 315.00
CULLIGAN WATER SOFTENER RENTAL FEE 84.00
DAY'S DOOR COMPANY DOOR REPAIR 660.00
DOCUMENT DEPOT & DESTRUCTION INC SHREDDING 49.00
EAKES OFFICE SOLUTIONS SUPPLIES 325.70
ECHO ELECTRIC SUPPLY ELECTRICAL SUPPLIES 530.78
EMC INSURANCE COMPANIES INSURANCE/HISTORICAL SOC 1,994.00
FELD FIRE FIRE DEPT. SUPPLIES 5,568.68
FLOYD RIVER MATERIALS INC ROAD GRAVEL 585.46
GILL HAULING INC SOILD WASTE 7,570.52
H2I GROUP INC GYM FLOOR PROJECT 120,000.00
HAMMAN, JORDAN FLAG FOOTBALL REFUND 40.00
HAWKINS WATER TREATMENT CHEMICALS/CHLORINE CYLINDERS 1,401.42
HEIDMAN LAW FIRM LEGAL EXPENSE 1,837.50
IOWA CODIFICATION INC CODE OF ORDINANCES SUPPLEMENT 559.00
IA DEPARTMENT OF NATURAL RESOURCES 2023 ANNUAL WATER USE FEE 115.00
LCC FIX DOOR 100.00
LONG LINES LLC TELECOMMUNICATION EXPENSE 2,153.57
LOWE'S 501 4TH ST/SUPPLIES 2,468.59
MENARDS-SIOUX CITY SUPPLIES/VEH REPAIR 22.70
MIDAMERICAN ENERGY SEP 2022 GAS UTIL 864.05
MIDSTEP SERVICES JANITORIAL EXPENSE 750.00
MORNINGSIDE PLUMBING SPLASH PAD 703.10
POMP'S TIRE SERVICE VEHICLE REPAIR 198.02
PUMP N PAK FUEL 10.25
RIVERSIDE TECHNOLOGIES INC NETWORK SUPPORT/OCT 22 1,706.90
ROBERTSON IMPLEMENT CO VEHICLE REPAIR 401.21
RUDOLPH'S SHOE MART SAFETY BOOTS/HANSEN 169.99
SANDRY FIRE SUPPLY LLC HELMETS 680.75
SECRETARY OF STATE NOTARY APPLICATION FEE/CONDON 30.00
SERGEANT BLUFF ADVOCATE SUBSCRIPTION 30.00
SERGEANT BLUFF FOOD PANTRY NOV 2022 FOOD PANTRY EXP 800.00
SIOUX CITY JOURNAL PUBLISHING 25.40
SPORTSENGINE INC SITEBUILDER 60.00
STAN HOUSTON EQUIPMENT CO INC EQUIPMENT 30.09
STAPLES INC OFFICE SUPPLIES 241.62
STEFFEN EQUIPMENT 5,200.15
STITT, JENNIFER EVENT REFUND 150.00
TRAUM, TODD JUN 2022 JANITORIAL SERVICES 416.00
VAN WERT COMPANY WATER METER UPGRADE 4,325.00
VEENSTRA & KIMM INC ENGINEERING SVCS 3,793.25
VERMEER SALES AND SERVICE LOCATOR 6,860.00
VISA CARD - FINANCE NEW CITY HALL/ROUTER/TRAINING 367.85
VISA CARD - PARKS & REC FLAG FOOTBALL/SUPPLIES 302.00
VISA CARD - PUBLIC WORKS PARADE CANDY 98.87
VISA CARD - TRAVEL CARD 1 OFFICE SUPPLIES/ZOOM 277.42
VISA CARD - TRAVEL CARD 2 CIVIC TRAINING/FOUN MEAL/RECORDERS 201.91
WESCO RECEIVABLES CORP ELECTRICAL SUPPLIES/OAK HILLS PROJ 9,244.42
WESTERN AREA POWER ADMINISTRATION SEP 2022 POWER PURCHASED 15,213.95
WIN-911 SOFTWARE 3 YEAR RENEWAL 2,160.00
WINKEL, JON REIMBURSE FOR TV 299.88
ZIMCO SUPPLY CO CHEMICALS 1,911.26
VI. DISCUSSION/ACTION ITEMS:
1. Presentation of Kiwanis Park Pond Improvements Design and Council Approval for Taking Public Bids
Chad Kehrt, Veenstra & Kimm, explained that we are ready to move forward with the grading portion only. We will take the pond out approximately 10 feet deep across the entire pond. We have some features in there to provide a better fish habitat. The piping into or out of the pond will remain the same at this point. His estimate for the project is approximately $378,000.
Carol Clark asked if this needs a liner? Does it require any aeration?
Chad said that it does not currently have one and he doesn't think it will require one. Based upon the DNR's comments when they were here, he doesn't believe that aeration would be required.
Jason Kvidera said that the pond has been de-watered.
Motion by Ron Hanson second by Carol Clark to approve taking public bids on the Kiwanis Park Pond Improvements Design. Motion Carried. [Unanimous]
2. Set Public Hearing Date and Bid Letting for Kiwanis Park Improvements Project
Motion by Jim Linafelter second by Andrea Johnson to have a bid letting for the Kiwanis Park Improvements Project on November 3, 2022 and to have a Public Hearing on November 8, 2022. Motion Carried. [Unanimous]
3. Approval of Payment to Sioux City Engineering Co. for Airview Water Main Project in the Amount of $78,904.58
Motion by Ron Hanson second by Carol Clark to Approve Approval of Payment to Sioux City Engineering Co. for Airview Water Main Project in the Amount of $78,904.58. Motion Carried. [Unanimous]
4. Appeal of Oak Hill Underground Electrical Upgrade Requirement by Owners of 1460-1462 Vandenberg Circle
Don and Maryna Smith, owners of 1460-1462 Vandenberg, reviewed a timeline covering when they initially became aware that electric work was being done, the various contacts that they had with the City, and other events that led to this appeal. The Smiths believe they should not be required to pay for the electric work (~$5,000) for the two units to accommodate the underground service change. They requested consideration for the City paying for the work or a similar tax incentive process that was given to Oak Hill Land & Realty. Concerns or points raised were 1) lack of overall communication, 2) starting the work on their property prior to the notice given, 3) the electric operates now with the overhead and so they shouldn’t be required to pay for the upgrade to underground, 4) have had storm drainage concerns over time that have not been addressed, 5) keep a clean and nice property, and 6) were not in the loop for the process to require the underground and believe we should have had the opportunity to provide comment.
The Council discussed with the property owners the communications and notifications the property owners received from the City, the other properties that have installed the wiring and equipment, the goal of converting the town to underground electric, the history of the project, and the cost the property owners would incur.
Sarah Kleber explained that the electric service rules are a condition for the property owner to receive electrical service, one of those rules include extending service or making it go underground. The property owner has followed the appeal process of those service rules by providing a complaint to the City Council. Going forward the Council can proceed with any follow up meetings as desired and it can be placed on a future agenda to make a determination.
It was the consensus of the City Council to extend the appeal process to a future Council meeting to allow them a chance to review the materials and gather staff input. City staff will contact Don and Maryna with the date of the meeting.
1. RES 21-35 Resolution to Establish Stop Signs at the Intersection of Coffie Farm Road and Cottonwood Trail
Jason Kvidera explained that this would put a stop sign going south and another stop sign going north. It would be a three-way stop. This is a result of a concern expressed by numerous residents near that intersection.
Motion by Jim Linafelter second by Carol Clark to Approve RES 21-35 Resolution to Establish Stop Signs at the Intersection of Coffie Farm Road and Cottonwood Trail. Motion Carried. [Unanimous]
1. ORD 730 Amending Property Owner Responsibilities and Rental Housing Provisions (Second Reading)
Staff received two contacts from rental property owners seeking more understanding of the changes. Nothing formally submitted for Council.
Motion by Ron Hanson second by Carol Clark to Approve ORD 730 Amending Property Owner Responsibilities and Rental Housing Provisions (Second Reading). Motion Carried. [Unanimous]
IX. ADMINISTRATOR'S REPORT:
Aaron Lincoln said that next Friday is the TSI Annual luncheon. Ron Hanson and Andrea Johnson will attend. We are still working through the Landfill details, he had a contact from Dennis Butler today regarding the impact of making a change, we are aiming to have something on the November 8th meeting agenda. Aaron and Jason Kvidera met with the County regarding the I29 bridge funding. The two also met with staff, the Mayor, Ron Hanson, and an engineering firm regarding sanitary sewer treatment options.
X. COUNCIL MEMBER'S REPORTS & COMMENTS:
Carol Clark said that there will be a free haunted house sponsored by the Parks & Rec department on October 13th at the Bagging Cage and Swimming Pool area. This Sunday there is an American Legion pancake breakfast.
Andrea Johnson said that the fire truck arrives tomorrow. The School foundation thanked everyone in the community for their support for Big Give. They had matching gifts from Pioneer Auto and Kars Detail. They also had matching gifts from the Clark, Edlund, Lonneman, and Newman families. Big Bash tickets are on sale, if you want tickets you can go to the Facebook page for the Sergeant Bluff-Luton Community Schools Foundation. You can also contact the school.
Jim Linafelter encouraged everyone to come to the Sergeant Bluff/Heelan football game.
Ron Hanson said that he had a good meeting with the engineers regarding sewage treatment plants.
Motion by Jim Linafelter second by Bill Gaukel to adjourn at 6:30pm. Motion Carried. [Unanimous]
Danny Christoffers, City Clerk
Published in the Sergeant Bluff Advocate weekly newspaper, Thursday, Oct. 20, 2022. The SB-Advocate is the Official Newspaper for the City of Sergeant Bluff and is an Official Woodbury County Newspaper. (10/20/2022/NP)